What is an RFP?

An RFP, or Request for Proposal, is a standardized procurement document that companies issue to solicit competitive bids from vendors. It defines project needs, expected outcomes, and evaluation metrics, giving suppliers a framework to respond with tailored proposals.

Why Businesses Need RFP Automation

Traditional RFP processes are slow, resource-intensive, and difficult to scale. In fast-moving industries, the time spent manually gathering answers, coordinating stakeholders, and rewriting repeat content can cost companies valuable deals.

This is why automated RFP solutions are gaining adoption: they speed up completion, improve accuracy, and reduce the burden on internal teams.

What Does Automated RFP Mean?

Automated RFP response tools use AI and automation to:

• Pull relevant answers from previous RFPs and internal documentation
• Suggest and draft new responses based on existing knowledge
• Eliminate redundant data entry and minimize cross-team handoffs
• Maintain compliance with pre-approved content

Unleash + Loopio: Your Complete Automated RFP Workflow

Unleash has partnered with Loopio to redefine what automated RFP completion looks like. By embedding Unleash’s AI-powered knowledge engine into Loopio’s platform, users can instantly generate answers from a company’s entire knowledge ecosystem.

Key Benefits of This Automation:

1. AI-Powered Answer Generation from 80+ Knowledge Sources
No more switching between tools or spreadsheets. Unleash connects to platforms like Confluence, Google Drive, Notion, Slack, Salesforce, and SharePoint. Simply ask a question inside Loopio and Unleash provides the best possible answer, grounded in your trusted documentation.

2. Save Time Without Sacrificing Quality
Draft responses in seconds, using your team’s voice and compliance rules. Automate repetitive questions, freeing up subject matter experts for strategic input.

3. Complete More RFPs Without Hiring More Staff
Teams can increase response capacity without expanding headcount—ideal for fast-growing companies or those pursuing high-volume bidding strategies.

4. Permission-Aware and Secure
Unleash integrates with your identity provider to ensure only authorized content is surfaced, maintaining internal security policies.

5. Consistency Across Every Proposal
Pre-approved, centralized knowledge ensures that responses stay on-brand and error-free, no matter who’s contributing.

Who Benefits Most from RFP Automation?

• RFP & Proposal Managers: Keep answers centralized, current, and accessible.
• Sales Reps & Account Execs: Respond faster and win more deals.
• Content & Marketing Teams: Ensure brand-safe messaging across all responses.
• IT & InfoSec: Make technical documentation accessible without direct involvement in every bid.

Final Thoughts

Automated RFP solutions like the Unleash + Loopio integration are helping companies scale their proposal output, reduce operational drag, and boost win rates. Whether you're responding to 10 or 100 RFPs per month, automation turns every bid into a faster, smarter, and more strategic process.